Admission & Withdrawal Procedures

Admission Policy

G. P. S. Roorkee welcomes applications from students of all backgrounds who demonstrate a keenness to learn and uphold the values of our school. Admission is subject to the availability of seats and fulfillment of the admission criteria.

Eligibility Criteria

• Nursery/LKG: The child should have completed [e.g., 3+] years of age as on [e.g., 31st March] of the year of admission.
• UKG to Class IX & XI: Age criteria as per CBSE/State Government norms. Admission is based on performance in the entrance test/interview and availability of seats.
• Students seeking admission in Class X and XII will be considered only in transfer cases, subject to CBSE approval and seat availability.

Application Process

1. Obtain the Application Form and Prospectus from the school office on payment of the prescribed fee or download it from the school website (if available).
2. Submit the duly filled Application Form along with all required documents to the school office by the specified deadline.
3. Incomplete application forms will not be processed.

Documents Required (at the time of admission)

• Duly filled Application Form.
• Original Birth Certificate (for Nursery/LKG/UKG/Class I) and attested photocopy.
• Original Transfer Certificate (TC) from the previous school (countersigned by the competent educational authority if transferring from another state/board). This is mandatory for Class II and above.
• Photocopy of the Mark Sheet/Report Card of the last examination passed.
• Recent passport-size photographs of the student (e.g., 4 copies).
• Recent passport-size photographs of parents/guardians (e.g., 1 copy each).
• Aadhaar Card copy of the student and parents/guardians.
• Caste Certificate (if applicable, for SC/ST/OBC).
• Medical Fitness Certificate from a registered medical practitioner.
• Any other documents as specified by the school.

Admission Test & Interaction

• Nursery to UKG: Informal interaction with the child and parents.
• Class I to IX & XI: Written entrance test in subjects like English, Mathematics, and Science (specific subjects may vary by class). This will be followed by an interaction with the Principal/Admission Committee.
• The syllabus for the entrance test can be obtained from the school office or website.
• The date and time for the test/interaction will be communicated after the submission of the application form.

Admission Confirmation

Admission is granted based on the child's performance in the test/interaction, availability of seats, and submission of all required documents. The decision of the Admission Committee/Principal will be final and binding. Selected candidates will be notified, and fees must be deposited within the stipulated time to secure admission. Failure to do so may result in the seat being offered to the next candidate on the waiting list.

Download Admission Form (Sample Link)

Withdrawal Policy

Parents who wish to withdraw their child from the school must follow the prescribed procedure.

Procedure for Withdrawal

• A written application for withdrawal, stating the reason, must be submitted to the Principal by the parent/guardian.
• A minimum of one month's notice (or as specified in the school prospectus, e.g., three months) in writing is required for withdrawal. If the notice period is shorter, one month's (or applicable period's) tuition fee in lieu of notice will be charged.
• For withdrawals requested mid-session, fees for the entire term/quarter (as per school policy) may be applicable.
• All school dues must be cleared before the Transfer Certificate (TC) and other documents can be issued.

Issuance of Transfer Certificate (TC)

• The Transfer Certificate will be issued only after the withdrawal application is approved and all dues are cleared (including library books, lab equipment, etc.).
• A TC application form must be filled and submitted to the school office.
• The TC will typically be ready for collection within [e.g., 7-10 working days] from the date of application, provided all formalities are complete.
• Duplicate TCs are generally not issued. In exceptional cases, a duplicate may be issued on submission of an affidavit and payment of a special fee, at the discretion of the Principal.

General Terms & Conditions

• The school reserves the right to refuse admission or re-admission without assigning any reason.
• The school management can revise the fee structure and other charges as deemed necessary. Parents will be informed in advance of any such changes.
• Submission of an application form does not guarantee admission.
• Any false information or misrepresentation of facts in the application form may lead to cancellation of admission/registration.
• All students are expected to abide by the rules and regulations of the school as outlined in the school diary/prospectus.

For any queries regarding admissions or withdrawals, please contact the school office:

• Phone: +91-9319641664
• Email: gyandeeprke@gmail.com